Technology
Global Technology Company Saves 21% On Microsoft Licensing Costs
Scout Outsource reviewed a global technology company's Microsoft entitlement and consumption, right-sized the SKU mix, consolidated the agreement and cut its annual Microsoft licensing cost by 21%.
The challenge
Licensing had grown organically across regions. The business was paying for unused seats and the wrong SKU mix, with no central view of entitlement.
What we did
Scout ran a full entitlement and consumption review, right-sized the SKU mix, consolidated the agreement and re-quoted under our price-beat guarantee.
Outcomes
- 21% reduction in annual Microsoft licensing cost
- Central entitlement register replacing regional spreadsheets
- Compliance position confirmed ahead of renewal
Common questions
Why do organisations overspend on Microsoft licensing?
Almost always because of the SKU mix rather than the unit price. Licensing grows department by department, leavers keep their seats, users sit on E5 when E3 plus one add-on would cover them, and nobody holds a central view of entitlement against actual consumption.
How much can a Microsoft licence review save?
It depends how much has accumulated, but double-digit percentage savings are common on estates that have never been reviewed centrally. One global client's annual cost fell by 21% through right-sizing and consolidation alone, without reducing anyone's capability.
Do you have to change provider to restructure Microsoft licensing?
No. Restructuring the SKU mix and consolidating agreements can be done with your existing agreement in place. Changing provider is a separate commercial decision, worth testing at renewal since we guarantee to beat any Microsoft licensing price, but it is not a prerequisite for the saving.
Next step
Tell us what solution you're looking for.
We'll scope it, quote it, and say plainly if a smaller piece of work would solve the problem instead.